The Finnish Road Safety Council is committed to protecting the privacy of its service users. We will process personal data appropriately and only to the extent necessary for our operations.  

The means of processing personal data are based on the General Data Protection Regulation (2016/679) of the EU.

The purpose of this policy statement is to clearly describe our methods of processing your data on our website, in our bulletin distribution system and in our other operations.

If you have any questions about our processing of personal data after reading this privacy policy, please contact us and we will do our best to answer them.

Website
Press release distribution service
Customer register of the Liikennevilkku magazine
Mailing
Customer register
Medals of the road safety branch
Your rights and how to use them
 

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Processing of personal data when using our website

24 May 2018

Browsing the website of the Finnish Road Safety Council does not require registration. We will only request your personal data when

  1. you send us feedback
  2. you ask us a question
  3. you submit a product enquiry to us

We will request your name and e-mail address in the aforementioned forms, but the information will only be used to respond to you. The information will not be saved or published anywhere. The information you submit in the forms is encrypted.

Personal data is also collected from competition registrations, event sign-ups and similar sources. In these cases, the data will only be collected for its actual purpose and it will not be stored after the end of the competition or event.

When you order materials from us, we will process your personal data in order to deliver the materials.

The website of the Finnish Road Safety Council uses cookies. We use cookies to collect statistical information on the users of our website. The information is primarily used to analyse and develop the use of our site. All the collected data is anonymous and cannot be attributed to individual users. Learn more about what types of cookies we use and how they work.

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Processing of personal data in the press release distribution service

24 May 2018

Who processes your data?

The Finnish Road Safety Council (PO Box 29, FI-00421 Helsinki, Finland) acts as the controller.

Minna Saarinen, minna.saarinen [at] liikenneturva.fi, tel. +358 (0)20 7282 331, is the contact person of the press release distribution service.

Why and on what grounds do we process personal data?

Communications regarding various traffic safety topics are an essential part of the operations of the Finnish Road Safety Council. We collect personal data in order to implement this service, in other words to publish press releases and newsletters. We may also use personal data to further develop our operations and evaluate the success of our communications.

We send newsletters to our stakeholders and individuals who have subscribed to the newsletter on our website.

The processing of personal data is based on either the individual’s consent or some other legitimate interest. For example, when you subscribe to the newsletter of the Finnish Road Safety Council, we will ask for your consent for the processing of your personal data.

The Finnish Road Safety Council is bound by law to promote traffic safety. Based on a legitimate interest, the Finnish Road Safety Council may send press releases to individuals whose work and position include traffic safety.

What types of personal data do we collect?

We collect names and e-mail addresses for distributing press releases and newsletters. Our press release publication system analytics also collects the following data:

  • time and location of opening the messages, based on the IP address
  • the date on which the individual joined or was added to the distribution list of the Finnish Road Safety Council
  • which links were clicked and when
  • the e-mail client used to open the message
  • sharing the message on social media
  • IP address

Our bulletin distribution system registers your IP address when you subscribe to the newsletter or click a link in the newsletter. At the same time, the system also collects approximate location data with the precision determined by the IP address. For more information on locating the IP address, please visit the website of the service provider.

How do we store your data?

When you unsubscribe from the newsletter or we are otherwise notified of the change, we will erase your personal data. Once you have unsubscribed, your e-mail address will remain in the system to ensure we will not send any more mail to you.

What are the sources of personal data and how is the data updated?

We collect personal data directly from you when you, for example, subscribe to our newsletter, meet us in person or otherwise contact us. We may also collect data from publicly available sources, such as magazines and the Internet, and from data files maintained by external service providers.

The data will be updated on the basis of information received directly from you and from public sources, for example.

The data will not be used for automated decision-making or profiling.

Disclosure and transfer of personal data and transfer of data outside the EU or the EEA

The press release distribution service of the Finnish Road Safety Council is provided by an external service provider, and the personal data is processed on the service provider’s servers located outside the EU. Our service provider complies with data protection legislation, and the personal data will not be forwarded to other parties without approval from the Finnish Road Safety Council.

Personal data will not be disclosed to other third parties.

How do we protect your data?

The data in the bulletin publication system is protected with technological and administrative security arrangements of the service provider and the Finnish Road Safety Council.

Your rights and how to use them

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Customer register of the Liikennevilkku magazine

24 May 2018

Who processes your data?

The Finnish Road Safety Council (PO Box 29, FI-00421 Helsinki, Finland) acts as the controller.

Tarja Hämäläinen, tarja.hamalainen [at] liikenneturva.fi, tel. +358 (0)20 7282 321, is the contact person of the Liikennevilkku customer register.

Why and on what grounds do we process personal data?

Personal data is processed to manage the subscriptions of Liikennevilkku, the customer magazine of the Finnish Road Safety Council, and to mail the magazines to the customers. The data may also be used for communications. The circulation of the magazine is assessed and developed according to the personal data.

The processing of personal data is based on the legitimate interests of the Finnish Road Safety Council, related to either the customer relationship or the legally binding mission of the Finnish Road Safety Council to promote traffic safety. The interests or rights and freedoms of data subjects are not overridden by the processing of personal data based on the aforementioned legitimate interests.

What types of personal data do we collect?

The customer filing system processes the following personal data: name, postal address, e-mail, county, organisation (corporate clients).

How do we store your data?

The personal data will be stored until the data subject unsubscribes, or the Finnish Road Safety Council discontinues the subscription.

What are the sources of personal data and how is the data updated?

The data stored in the filing system is received from, for example, the data subject via e-mail or telephone, from customer meetings and other circumstances in which a customer discloses their data. Data can also be collected from external sources, such as magazines and other publications, publicly available Internet sources and other sources and filing systems maintained by external service providers.

The data is updated based on information received from the data subject or other source.

The data will not be used for automated decision-making or profiling.

Disclosure and transfer of personal data and transfer of data outside the EU/EEA

The personal data will be processed by the company managing the printing and mailing of Liikennevilkku.

The data will not be transferred outside the EU/EEA.

The data will not be disclosed to other parties.

How do we protect your data?

The Finnish Road Safety Council and its cooperation partner protect the personal data with appropriate technological and organisational means. Such means include the use of firewalls, encryption technology and secure premises. The protective means also include granting access rights, registering usage events and ensuring the competence of the employees participating in the processing of personal data.

If manual data materials are received for the filing system or printed, the materials will be stored in a locked place. Any unnecessary manual materials will be disposed of in a secure manner, following the instructions provided for disposing of data.

Your rights and how to use them

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Mailing

24 May 2018

Who processes your data?

The Finnish Road Safety Council (PO Box 29, FI-00421 Helsinki, Finland) acts as the controller.

Johanna Lorentz, johanna.lorentz [at] liikenneturva.fi, tel. +358 (0)20 7282 327, is the contact person of the mailing system.

Why and on what grounds do we process personal data?

Based on the personal data, the Finnish Road Safety Council mails to the customer the materials they have ordered, for example brochures or posters.

The processing of personal data is based on an agreement created when the customer orders materials through the website of the Finnish Traffic Safety Council or by telephone or e-mail.

What types of personal data do we collect?

The customer’s information: name of company or community, first and last name, e-mail address, telephone number, address, locality, postal code.

Information of the materials: the ordered material and the amount, delivery method, desired delivery time, purpose of use, information of the event (date, locality, number of participants, organiser).

How do we store your data?

The customer’s personal data will be stored for six months after the materials have been dispatched by the Finnish Road Safety Council. This enables the correction of any errors in mailing.

What are the sources of personal data and how is the data updated?

The personal data is collected from the customers when materials are ordered, and any updates are also received from the customers.

The data will not be used for automated decision-making or profiling.

Disclosure and transfer of personal data and transfer of data outside the EU or the EEA

The customers’ personal data (name, company or community, address) will be processed in the services of Posti in order to dispatch the materials. The data will not be transferred outside the EU/EEA.

The data will not be disclosed to other parties.

How do we protect your data?

The Finnish Road Safety Council and its cooperation partner protect your personal data with appropriate technological and organisational means. Such means include the use of firewalls, encryption technology and secure premises. The protective means also include granting access rights and ensuring the competence of the employees participating in the processing of personal data.

If manual data materials are received for the filing system or printed, the materials will be stored in a locked place. Any unnecessary manual materials will be disposed of in a secure manner, following the instructions provided for disposing of data.

Your rights and how to use them

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Customer register

24 May 2018

Who processes your data?

The Finnish Road Safety Council (PO Box 29, FI-00421 Helsinki, Finland) acts as the controller.

Katja Mäkilä, katja.makila [at] liikenneturva.fi, tel. +358 (0)20 7282 329, is the contact person of the customer filing system.

Why and on what grounds do we process personal data?

The customer filing system of the Finnish Road Safety Council is used to manage the communications between the Finnish Road Safety Council and its stakeholders.

The processing of personal data may be based on the legitimate interests of the Finnish Road Safety Council, related to the legally binding mission of the Finnish Road Safety Council to promote traffic safety. The Finnish Road Safety Council may send, for example, press releases to individuals whose work and position include traffic safety.

The processing of personal data may be based on the legitimate interests of the Finnish Road Safety Council, related to the employment relationship between the Finnish Road Safety Council and its employee.

The processing of personal data may be based on the legitimate interests of the Finnish Road Safety Council, related to the contractual relationship between the Finnish Road Safety Council and its instructor.

The interests or rights and freedoms of data subjects are not overridden by the processing of personal data based on the aforementioned legitimate interests.

What types of personal data do we collect?

The data stored in the filing system consists of the person’s name, title, organisation, telephone number, e-mail address, postal address, county, country, information on objection to direct marketing, interest group, contact person and the preferred language.

The filing system will not process the data of children or special personal data groups.

How do we store your data?

The data will be erased when considered unnecessary, for example if the person’s work no longer involves traffic safety.

The data will be erased when the data subject announces that their data is not allowed to be processed.

What are the sources of personal data and how is the data updated?

The data stored in the filing system is received from the customer during meetings and other communications. Data can also be collected from external sources, such as magazines and other publications, publicly available online sources and filing systems maintained by external service providers.

The data will be updated on the basis of the information received directly from the data subjects and retrieved from public sources, for example.

Automated decision-making and profiling

The personal data of data subjects will not be used for automated decision-making. The data subjects can be included in one or more interest groups, such as driving schools, member communities, municipalities and the media. Communications can be targeted according to group, language or county, but the targeting will not, by discretion of the Finnish Road Safety Council, entail significant legal or other consequences for the data subjects.

Disclosure and transfer of personal data and transfer of data outside the EU or the EEA

The personal data in the filing system can be processed in the press relase distribution service of an external service providers. The data will not be forwarded from said system without approval from the Finnish Road Safety Council. The personal data is processed on the service provider’s servers located outside the EU.

Personal data will not be disclosed to other third parties.

How do we protect your data?

The Finnish Road Safety Council and its cooperation partner protect your personal data with appropriate technological and organisational means. Such means include the use of firewalls, encryption technology, registration of usage events and secure premises. The protective means also include granting access rights and ensuring the competence of the employees participating in the processing of personal data.

If manual data materials are received for the filing system or printed, the materials will be stored in a locked place. Any unnecessary manual materials will be disposed of in a secure manner, following the instructions provided for disposing of data.

Your rights and how to use them

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Medals of the road safety branch

4 June 2018

Who processes your data?

The Finnish Road Safety Council (PO Box 29, FI-00421 Helsinki, Finland) acts as the controller.

Sini Aarnio-Kurki, sini.aarnio-kurki [at] liikenneturva.fi, tel. +358 (0)20 7282 311, is the contact person of the register.

Why and on what grounds do we process personal data?

The Finnish Road Safety Council processes information concerning the medal nominees for the purposes of granting the medal and maintains a list of past medallists.

The processing of personal data is based on section 5 of the Decree on the Road Safety Industry Medal (445/1992): the Finnish Road Safety Council shall maintain a list of the medallists.

What types of personal data do we collect?

Information on individuals proposed as nominees for the medal and past medallists is processed in order to grant the medals.

Information contained by the register: name, date of birth, rank or profession, operating unit, address, telephone number, e-mail address, grounds for granting the medal, activities in road safety, other operations in road safety branch, additional information.

How do we store your data?

An annually updated list is maintained on the medallists. Proposal forms will be stored electronically for five years in order to evaluate the nominee in the event that they are renominated.

What are the sources of personal data and how is the data updated?

The personal data in the register is received from the individuals or parties proposing the nominees. The party proposing the nominee is liable for the accuracy of the information delivered to the Finnish Road Safety Council.

The data will not be updated after the proposal has been received by the Finnish Road Safety Council.

The data will not be used for automated decision-making or profiling.

Disclosure and transfer of personal data and transfer of data outside the EU/EEA

The personal data of the nominees will be disclosed to the Chair, members and deputy members of the Board of the Finnish Road Safety Council. The data of the nominees will also be processed by the members of the Remuneration Committee appointed by the Board of the Finnish Road Safety Council.

The Board of the Finnish Road Safety Council will send the information of the nominees as confidential information to the Minister of Transport and Communications and their secretary through the registry of the Ministry of Transport and Communications in order to grant the medals.

The data will not be disclosed to other parties or transferred to third countries or international organisations.

How do we protect your data?

The Finnish Road Safety Council protects the register with appropriate technological and organisational means. Such means include the use of firewalls, encryption technology and secure premises. The users of the register have personal usernames, passwords and user-specifically restricted access rights. The system has an event log.

If manual data materials are received for the filing system or printed, the materials will be stored in a locked place. Any printed proposal forms will be destroyed in a secure manner by complying with the instructions on the erasure of data after that year’s medals have been granted.

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Your rights and how to use them

You have the right to:

  • receive transparent information on the processing of personal data
  • inspect whether the Finnish Road Safety Council is processing your personal data, which data is processed and how
  • demand the rectification of any inaccurate data or the completion of incomplete data
  • erase your data, for example, if the processing of your data is based on your consent
  • transfer the data from one system to another if the processing of your data is based on your consent or an agreement and the data is processed automatically
  • restrict the processing of data in certain situations
  • object to the processing; for example, you can refuse our newsletters and bulletins at any time. The simplest method of refusing is to follow the link in an electronic message.
  • object to automated, individual decisions, including profiling

Who can I contact?

In data protection questions related to inspections, rectifications or refusals, please contact us in writing:

Liikenneturva - Finnish Road Safety Council
Registry
PO Box 29
FI-00421 Helsinki, Finland
kirjaamo [at] liikenneturva.fi

Please note that we may verify your identity before fulfilling your request. We will primarily aim to respond to your request within the time frame specified in the GDPR, in other words approximately 24 hours.

You can use your right of inspection once a year free of charge. If your inspection requests are clearly unfounded, unreasonable or frequent or you request several copies, we will charge EUR 50 per request for the fulfilment of the request, based on administrative costs, or refuse the fulfilment of the request.

Your right to file a complaint to the supervisory authority

Data subjects are entitled to file a complaint to the supervisory authority. Complaints to the Finnish supervisory authority should be addressed to:

Office of the data protection ombudsman
PO Box 800
FI-00521 Helsinki, Finland
tietosuoja [at] om.fia